For a specific business partner or a group of business partners (price list groups), you can set individual prices for individual price list items. You can set both sales and purchase prices this way.

An individual price can also be used to set a fixed price in a foreign currency.

If an individual price is set, it is always applied once the company, price list group, or currency is entered on a sales document.

Individual sales prices can be set in three ways. For all variants, you can limit the price's validity period or apply it only to specific cost centers.

You can create individual prices manually in the price list item detail, on the Sales prices tab.

The Sales prices and Purchase prices tabs are not displayed in the default layout of the price list form. You can display them using the form settings: you will find them under the same names in the list of hidden fields, and you enable them with the eye icon.

You can also create individual prices in the company detail in the address book. The Sales prices and Purchase prices tabs are hidden there in the More menu.

In addition to manual creation, you can also import sales and purchase prices.

When you create a new record with the New button, a form opens on the right in which you first select the record type: for all companies, for a company, or for a price list group.

You will use this option mainly when setting a fixed price in a foreign currency. If you do not want prices in the domestic currency to be converted using pricing exchange rates when selling a price list item, use this option.

As mentioned, an individual sales price can also be set for a specific customer. You will use it, for example, when you have agreed a price with a customer that differs from the default. It typically does not apply to retail sales.

Individual sales prices can also apply to price list groups (groups of customers). The behavior is then the same as with the option above (for a company), the only difference being that the price applies to multiple companies.

We will show how to set up a price list group in a separate guide.

As you can see from the screenshots above, you can also enter quantity prices in an individual price, in the Prices by quantity block. They are applied in the same way as the individual price itself, with the difference that they apply only when the relevant quantity is reached: the specified unit price applies from the specified quantity.

The setup might look like this, for example: base price CZK 2,100, from 10 pcs CZK 2,050, from 20 pcs CZK 2,000, from 50 pcs CZK 1,900, and from 100 pcs CZK 1,800.

The quantity price is based on the quantity in units of measure stated on the document item. If you sell in packages, Flexi converts the quantity to units of measure and only then evaluates whether the quantity price applies. The price itself cannot be linked directly to a package.

You cannot enter two records for the same combination of company or price list group, currency, cost center, and period. Conversely, you can save two prices in Czech koruna for the same company without any problem if the cost center or validity period differs.

You can use this, for example, when you sell through multiple channels and want one price in the store and a different one in the e-shop. You link the price to the relevant cost center, and it is applied only on documents with that cost center.

You can create individual purchase prices manually in the price list item detail, on the Purchase prices tab (as with sales prices, you may first need to display it using the form settings), or in the company detail in the address book, in the More menu.

Just as you can set a fixed sales price in a foreign currency, you can also set a fixed purchase price in a foreign currency.

You can also set an individual purchase price that belongs to a specific supplier.

You can also enter quantity prices for purchase prices, meaning the price can change from a certain quantity.

For individual purchase prices, you can also enter the supplier's product code (the Goods/material code field, which can be used, for example, when importing an ISDOC invoice, where the supplier code entered here is used to identify the price list item).

You can also enter text information such as stock status or delivery time. These have no further connection to other data and serve for your information only.

If you have multiple suppliers for one item, you can mark one of them as primary (the Primary option). Only one can be primary at a time; when you mark another, the flag is removed from the previous one.