General documentation can be found here. In this part of the tutorial, we will walk through the application settings.

Before using EDI communication, ABRA Flexi requires you to configure your company settings, set up partners in the Company Address Book, and configure price list items. Let's take a closer look at the required settings.

The first required configuration involves your company settings. You can access the company settings from the top menu bar under Company > Settings. On the "Details" tab, enter your company's GLN code in the EAN code field. You must also have the File Reference Number filled in:
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On the next tab "Automatic Operations", under the Document Types sub-tab, in the Advance Tax Document (ATD) block, fill in the Issued and Received fields:

On the Modules tab, under the "Goods" sub-tab, in the new document type selection section, set the document type for goods receipts from EDI:

Also under the Modules tab, in the Sales sub-tab, under "Document Types for Automatic Generation", set the document type for purchase orders received from EDI:

The final setting is found under the Modules tab, in the Purchasing sub-tab, under "Document Types for Automatic Generation" — set the document type for received invoices from EDI:

Implementation note

Some retail chains (Globus, Ahold, etc.) do not allow alphanumeric characters A–Z in document series when importing documents. If you use such characters in your document series, you will need to create separate document series for them.

Your company settings are now ready. The next required configuration in the company address book must be completed for each trading partner with whom you will communicate via EDI. To set this up, you will need to obtain GLN codes from your partners, including GLN codes for delivery locations if any are used.

In the address record of the company you want to communicate with, you must enter the GLN in the EAN code field in the main panel, fill in the Company Registration Number and VAT Number on the "Basic Information" tab, and set the format to "EDI" in the "Export Format" field on the "Details" tab:

If you want to export a document to EDI for a specific delivery location, that delivery location must be entered in the partner's address book record (partner's address record > Delivery Locations tab), and the GLN must also be filled in the EAN code field for that delivery location:

To export the billing address to an EDI message (INVOIC), you must fill in the Postal Address in the address book. This is done on the "Postal Address" tab, where you enter the GLN of the billing location in the EAN field. To do so, you must first uncheck "Postal address is the same as registered address" (the checkbox can be re-checked afterwards if the addresses are identical — the address fields themselves are not exported to EDI).

The last required configuration is setting up the price list items you will be communicating via EDI. Price list items must have GTIN numbers (EAN codes) configured. You can manage price list items under Inventory > Price List.

Price list items can also be updated in bulk using Excel Import.

Once everything is correctly configured in ABRA Flexi, simply restart the application and the EDI export/import options will appear in the toolbar of the Issued/Received Invoices, Goods Receipts/Issues, and Issued/Received Orders registers. Below is an example showing the import of orders (ORDERS) and the export of a delivery note (DESADV):

If any of the buttons appear greyed out, the active document does not meet one or more of the configured requirements — for example, the company may be missing a GLN, or a line item may be missing a GTIN.

An example ORDERS message for importing a purchase order can be found here. It is a plain text file with a fixed inhouse structure. ABRA Flexi generates exported files in the same format — an example DESADV delivery note can be found here.

When you click the Import Order/Invoice/Goods Receipt from EDI button, ABRA Flexi will display a file selection dialog. Once you confirm the file, the document is processed and imported into the application as a standard record in the relevant register. After completing the standard business workflow in ABRA Flexi, you can export the files using the Export Order/Invoice/Goods Issue to EDI option.

If you provide all the necessary information and access to your data, we can prepare all the settings on your behalf. Based on our experience, the effort involved is approximately 4 hours, including consultation.

EDI Tutorial - Introduction

EDI Tutorial - Advanced Parameterization

EDI packaging support

Need help?
If you have any questions about the application, please contact us at podporaflexi@abra.eu or via the chat window in the bottom right corner.