General information about posting rules can be found in a separate chapter "Posting Rules", or you can watch the video tutorial on this topic.
Posting rules must be configured before you start creating any documents. They include the following forms:
Posting Rules – Internal Documents
The values recorded there are then available in the Accounting – Internal Documents menu (the Specification tab – the Posting Rule field).
Posting Rules – Other Receivables
The values recorded there are then available in the Accounting – Other Receivables menu (the Specification tab – the Posting Rule field).
Posting Rules – Other Payables
The values recorded there are then available in the Accounting – Other Payables menu (the Specification tab – the Posting Rule field).
This chapter covers the posting rules that relate to the "Accounting" module — i.e., those that have the module visibility set in the "Basic Information" tab for the following modules:
Other settlements: receivables
Other settlements: payables
Internal documents
The top toolbar has "Other Receivables", "Other Payables", and "Internal Documents" pre-selected by default, which is why only the selected posting rules are displayed.
Using Posting Rules
Other Receivables
Posting rule – other receivables is used in the "Accounting" module when filling in the "Types of Other Receivables" form in the "Posting" tab. The debit (Dr) account is also set there, so in this posting rule you only fill in the contra accounts for receipts [Credit].
This posting rule is also available when creating individual other receivables — both in the document header under the "Document Specification" tab and in the document line items under the "Main" tab, where you can change the pre-configured posting.
Other Payables
Posting rule – other payables is used in the "Accounting" module when filling in the "Types of Other Payables" form in the "Posting" tab. The credit (Cr) account is also set there, so in this posting rule you only fill in the contra accounts for payments [Debit].
This posting rule is also available when creating individual other payables — both in the document header under the "Document Specification" tab and in the document line items under the "Main" tab, where you can change the pre-configured posting.
The posting rule for internal documents is used in the "Accounting" module when filling in the "Types of Internal Documents" form in the "Posting" tab.
This posting rule is also available when creating individual internal documents — in the "Document Specification" tab, where you can change the pre-configured posting.
The basic default configuration is already prepared. However, it must be reviewed and adjusted, or supplemented according to your own requirements.
Posting Rule Configuration
In the posting rule, you can configure debit and credit accounts as well as VAT accounts. Their use varies depending on the selected module.
The "Basic Information" Tab
Module Visibility
After filling in the abbreviation and name in the main panel, first select "Module Visibility" in the right-hand section to specify which document type you want to create the posting rule for. By checking the relevant flag, you define in which modules and their documents you want to use the posting rule.
You can use the same posting rule for both bank and cash, for example. Internal documents are an exception — if you check their flag, the checkboxes for all other modules become inactive, and vice versa. This is because both debit and credit accounts are entered for internal documents.
Modules in which visibility can be enabled:
Invoices – issued, received,
Other settlements – receivables, payables,
Bank – receipts, payments,
Cash – receipts, payments,
Inventory – receipts, issues,
Internal documents.
Link to Account Configuration
If you select receivables in the "Other settlements" row, you are required to fill in the "Account for receipts [CREDIT]" field in the left-hand "Account Configuration" section. You can fill in this field either manually — by entering a specific account — or by selecting one using the search icon.
If you select payables in the "Other settlements" row, you are required to fill in the "Account for payments [DEBIT]" field in the left-hand "Account Configuration" section. You can fill in this field either manually — by entering a specific account — or by selecting one using the search icon.
If you select "Internal Documents", you are required to fill in the "Debit Account" and "Credit Account" fields in the left-hand "Account Configuration" section. You can fill in these fields either manually — by entering a specific account — or by selecting one using the search icon.
Account Configuration
If the company being accounted for is a VAT payer, it is advisable to fill in the accounts for VAT at the standard rate and VAT at reduced rates. These accounts are then automatically carried over to the created documents, which simplifies the posting of value-added tax line items.
VAT Supply Code
If you fill in the VAT supply code, this information will also be carried over to the created documents.
The "Texts" Tab
Description
A more detailed characterization of the posting rule.
Note
An additional note for the posting rule. The note is for your information only and is not printed on any document.
The "Administration" Tab
The Administration tab contains information about the validity and visibility of the given record in the code list for the respective accounting periods. The validity of a record is defined by a range of accounting periods. The record is valid within the specified range of accounting periods; outside that range, the record is not valid and will not appear in the code list (directory) at all. By restricting validity, you ensure that records no longer in use are not displayed during routine use of the code list. Unlike time-based record validity, it is not possible to select a range of accounting periods that does not at least partially correspond to the active accounting period.
Because record validity is tied to accounting periods, it can also be used with fiscal accounting periods.
Valid From
Select the start period of the record's validity using the drop-down list of accounting periods.
Valid To
Select the end period of the record's validity using the drop-down list of accounting periods.
If you want the record to have unlimited validity, leave the Valid From and Valid To fields empty (remove an already selected value by pressing the Del key). The record will then be usable in all accounting periods. You can also leave just one of the fields without a selected value to leave the start or end of the record's validity open-ended.
If you select the same accounting period in both the Valid From and Valid To fields, the record will only be usable in that accounting period (see the accounting period in the header of the side navigation).
FAQ
Why can't the VAT supply code be changed on a posting rule?
If the posting rule has already been used in any document, it is not possible to edit the supply code. This is a safeguard against unintended changes.
To change the supply code, you would first need to remove the posting rule from all documents where it has been used.