Receipt Types

General information about code lists can be found in the chapter Setting Basic Parameters, section Code Lists.

A document type has three functions:

The default configuration is ready. However, you must adjust and supplement these settings according to your own requirements.
It is used when issuing cash documents.

You can open the list in the "Money" module under "Document Types – Cash Document Types".
The top toolbar of the table contains a number of buttons whose functions are described in the separate chapter "Program Controls".

__________________________________________________________________

Main Panel
​

Click the "New" button or use the keyboard shortcut Alt+N to open the form for a new record.

The top toolbar of the form contains a number of buttons whose functions are described in the separate chapter "Program Controls".

Code

Required field, may contain up to 20 characters. The value must be unique among all records.

The value appears in the type selection dropdown when creating a document.

We recommend choosing the most descriptive code possible to make it easier to distinguish document types in the list.

Name

Required field, may contain up to 255 characters.

It generally represents the record in overviews, print reports, and selection lists, so it should identify the record in a unique way.

If you set up foreign languages in the initial setup, clicking the "Plus" button allows you to fill in the "Name" field in the selected foreign languages. These language variants of the name are printed on documents when printing in a foreign language. Click the "Minus" button to close the foreign-language name fields.

Series for Receipt, Series for Payment

Select from the list of document series manually or using the dropdown arrow. If a value is filled in, you will not be prompted to select a document series when creating a document. This simplifies your accounting and helps you avoid errors when creating documents. Each type can have its own document series, but the system also allows you to have one income and one expense document series for a single cash register. In that case, you do not need to fill in these fields here — it is sufficient to fill them in for each entry in the cash register list. This is left to the user's discretion.

For clarity, the form is divided into several tabs:

__________________________________________________________________

Tab "Sales"
​

Discount [%]

The discount entered here is transferred to the cash receipt document on the "Amount" tab and is used to calculate the document-level discount. The operator can change the discount on the document based on individual agreements. Not applicable to "item-free" documents.

Payment Method

The payment method entered here is transferred to the cash document on the "Supplement" tab. Available options are: cash or payment card. The operator can change the payment method on the document based on individual agreements.

Automatically Generate Warehouse Documents

If you check this box, warehouse documents (goods issues, goods receipts) will be generated automatically whenever the cash document contains stock items.

Receipt Type

Use the dropdown arrow to select the goods receipt type, provided that "Automatically Generate Warehouse Documents" is checked.

Issue Type

Use the dropdown arrow to select the goods issue type, provided that the Automatically Generate Warehouse Documents checkbox is checked.

Rounding Method

Here you can set how you want the given cash document to be rounded. This value is transferred to the cash document on the "Rounding Method" tab, where the operator can still change it. The following options can be set:

Available options:

VAT (Method)

This field sets the rounding method for the resulting VAT amount. Use the dropdown arrow to select from the available values: up, down, mathematical.

VAT (Precision)

This field follows on from the previous one — use the dropdown arrow to select from the available values: no rounding, round to thousandths, hundredths, tenths, units, tens, hundreds, thousands.

Total (Method)

This field sets the rounding method for the resulting invoiced price. Use the dropdown arrow to select from the available values: up, down, mathematical.

Total (Precision)

This field follows on from the previous one — use the dropdown arrow to select from the available values: no rounding, round to thousandths, hundredths, tenths, units, tens, hundreds, thousands.

__________________________________________________________________

Tab "Accounting"
​

The fields on the "Accounting" tab are optional, but configuring them in the document type will significantly reduce the amount of work required when creating cash documents — especially when documents are created by staff who are unfamiliar with accounting. Consider carefully before leaving any value blank in the document type, as this may create a considerable amount of extra work later.

Document is Accounting

If you check this box, the created documents will affect the accounting records. If you do not want the created documents to be included in the accounting, leave it unchecked.

The value of this field can only be changed before the first document of this type is created; after that, the field is read-only.

Cash Register

If you want this cash document type to apply only to a specific cash register, select it here manually or using the "magnifying glass" lookup.

Movement Type

If you want this cash document type to apply only to a specific movement type (receipt only or payment only), select it here manually or using the "magnifying glass" lookup. The document series and the corresponding posting template are accessible based on the movement type set here.

Cost Centre

If you want this cash document type to apply only to a specific cost centre, select it here manually or using the "magnifying glass" lookup.

Activity

If you want this cash document type to apply only to a specific activity, select it here manually or using the "magnifying glass" lookup.

VAT Control Statement Line

VAT payers only. Field is not required.

Select the control statement line from the code list manually or using the "magnifying glass" lookup; only lines corresponding to the country and document type are displayed. The line set in the document type will be transferred to the created document on the Accounting and VAT Line tab in the VAT Control Statement Line field. The values will be loaded into the corresponding lines of the VAT Control Statement form based on the line specified in the document line items and document header.

When saving, you will be notified if the selected control statement line does not correspond to the movement type.

VAT Country

This field is accessible when - Document is Accounting is checked.

The value is automatically set to the legislation country specified in the company settings. You can select a different country from the list of countries if you are registered as a VAT payer in that country. The created document will be included in the VAT records according to the value in this field.

The remaining fields are accessible only if Document is Accounting is checked.

Posting Template for Receipt [Credit], for Payment [Debit]

Simplifies the posting of cash documents. Select the contra account from the posting template manually or using the dropdown arrow. The cash register account will be set automatically if it is filled in the cash register list on the "Accounting" tab.

__________________________________________________________________

EET
​

Controls the default settings for electronic sales recording (EET) parameters on created documents.

EET Mode

Use the dropdown list to select from the available EET modes:

Point of Sale Device ID

Identification of the point of sale device on which the sales transaction is recorded.

Premises ID

This is the numeric identifier of the premises assigned to the taxpayer on the EET portal.

This field is optional. If left blank, the default value for a newly created document is looked up from the cost centre or from the company settings.

Authorising Taxpayer VAT ID

VAT ID of the authorising person — fill in when recording sales on behalf of another taxpayer. If authorised by multiple persons, the authorising party's VAT ID should not be filled in.

Response Timeout [s]

The response time between sending the sales transaction to the EET system and receiving the assigned FIK code. Values can be set in the range of 2 — 60 s. The timeout should be adjusted to match your connection speed so that the majority of transactions are recorded online.

This field is optional. If left blank, the timeout for the document being submitted is determined in sequence from the cost centre or from the company settings.

__________________________________________________________________

Tab "Print"
​

Completing this tab is optional. However, filling it in will significantly reduce the amount of work required when printing documents of individual types. You can also set up multiple print outputs here, such as a cash receipt, a cash receipt with posting, a delivery note, etc.

Click the "New" button or use the keyboard shortcut Alt+N to open the form for a new record.

Copies

Enter how many times you want the document to be printed. If it is a cash receipt that you want to give to the customer once and keep one copy for yourself, enter "2".

Print Document

When printing cash documents, there are not many options. Use the dropdown arrow to select "Document".

Report

Use the dropdown arrow to select the report you would normally choose from the print options in the top toolbar of the cash document list by clicking the printer button. The print option selected here will be used when printing (or previewing) directly from the document form. If you save the document and want to print it from the document table overview, you must manually select the required documents.

Summarised, Extended

If certain print outputs can be printed in an extended or summarised format, you can enable these options by checking the respective boxes. If the option is not available, the fields are greyed out and inaccessible.

Automatically Print When Creating a New Document

If you check the Automatically Print When Creating a New Document option at the bottom of the print document list, the selected documents will be printed automatically when a document is saved, without you having to manually click the printer button. The program will simply ask whether you want to print the document just created.

After confirmation, the selected documents will be printed to the primary printer.

If you do not want the program to keep asking, check the Do not ask again option. This setting will remain in effect until the program is closed.

__________________________________________________________________

Tab "Intrastat"
​

This tab should only be filled in by users who need to provide information relating to data collection for Intrastat.

Intrastat is an electronic data collection system mandatory for all member states of the European Union. This tab allows you to record all required data.

Country of Dispatch

The country from which the product was dispatched.

Country of Destination

The country to which the product is to be delivered. Fill in if the document contains items being dispatched by you, the invoicing company. If goods are being exported to a third country and have not yet been released into an export customs procedure upon leaving the Czech Republic (or Slovakia in the case of Slovak legislation), because this release will be carried out by customs authorities in another EU member state, enter that member state.

Country of Origin

The country from which the product originates. Fill in if the document contains items for which you are the recipient. In the case of trade with a third country where the goods were released into free circulation in another EU member state before being received in the Czech Republic (or Slovakia in the case of Slovak legislation), enter that member state.

Region of Origin

The region from which the product originates.

Transaction

Select the relevant transaction from the dropdown list; the values offered are from the menu Tools – Code Lists – Intrastat – Trade Transactions.

Delivery Terms

Select the delivery term from the dropdown list; the values offered are from the menu Tools – Code Lists – Intrastat – Delivery Terms.

Mode of Transport

Select the mode of transport from the dropdown list; the values offered are from the menu Tools – Code Lists – Intrastat – Mode of Transport.

Special Movements

The values offered are from the menu Tools – Code Lists – Intrastat – Special Movements.

__________________________________________________________________

Tab "Document Texts"
​

Completing this tab is optional.
​

Document Description

The text entered here will be transferred to cash documents of this type into the "Description" field in the upper left panel and subsequently into the document table overview.

__________________________________________________________________

Tab "Texts"
​

The "Texts" tab is included in all code lists and all overviews. It contains two fields where you can enter information according to your own needs. Completing them is optional.

Description

You can enter a more detailed description here.

Note

The note is used to alert operators to any special characteristics of the record or to highlight what other users should be aware of when working with the record.

__________________________________________________________________

Tab "Administration"
​

The Administration tab contains information about the validity and visibility of the given record in the code list across accounting periods. The validity of a record is defined by a range of accounting periods. The record is valid within the specified accounting period range; outside that range, it is not valid and will not be displayed in the code list (overview) at all. By restricting validity, you ensure that records no longer in use are not shown during routine use of the code list.

Unlike time-based record validity, it is not possible to select a range of accounting periods that does not at least partially correspond to the active accounting period.

Because record validity is tied to accounting periods, it can also be used with fiscal accounting periods.

Valid From

Select the start period of the record's validity from the list of accounting periods using the dropdown arrow.

Valid To

Select the end period of the record's validity from the list of accounting periods using the dropdown arrow.

If you require the record to have unlimited validity, leave the Valid From and Valid To fields empty (remove an already selected value by pressing the Del key). The record will then be usable in all accounting periods. You can also leave just one of the fields without a value to leave the start or end of the record's validity open-ended.

If you select the same accounting period in both the Valid From and Valid To fields, the record will only be available in that accounting period (see the accounting period in the header of the side navigation).

Line Item Sort Order for Print

On a printed document, individual line items are listed in the order in which they were added to the document. If you want line items to appear in a different order on the printed document, you can select a sorting method using the dropdown arrow:

Primary Document Type

Marks the document type being edited as the primary type. The primary document type selected in this way will be used when creating a new cash or bank document, provided that the Primary value is selected in the company settings, on the Modules tab, Money tab, for the corresponding documents. This approach is particularly useful when predominantly issuing a single document type.)

__________________________________________________________________

Related
​