This list replaces the document type code list. General information about code lists can be found in the Code Lists chapter, or in the video.

A document type has three functions:

The default configuration is already prepared. However, you must adjust and supplement these settings according to your own requirements.

It is used when issuing documents in the "Point of Sale" module. You can open the list in the "Sales" module under "Document Types" -> "Point of Sale List".

The toolbar at the top of the table contains a number of buttons, whose functions are described in the dedicated chapter "Program Controls".

Press the button or the keyboard shortcut Alt+N to open the form for a new record.

The toolbar at the top of the form contains a number of buttons, whose functions are described in the dedicated chapter "Program Controls".

Code: Required field, may contain up to 20 characters. The value must be unique among all records. The value appears in the document type dropdown when creating a document. We recommend choosing the most descriptive code possible for easier identification of document types in the list.

Name: Required field, may contain up to 255 characters. This generally represents the record in overviews, print reports, or selection lists, so it should identify the record in a unique way. If you set up foreign languages in the initial setup, pressing the + button allows you to fill in the "Name" field in the selected foreign languages. These language variants of the name are printed on documents when printing in a foreign language. Press the " - " button to close the name fields for foreign languages.

Document Series: Enter manually or use the dropdown list to select from the document series list. If a value is filled in, you will not be prompted to select a document series when creating a document. This simplifies the accounting process and helps avoid errors when creating documents. Each document type can have its own document series, but the application also allows a single document series to be used for multiple document types.

The form is divided into several tabs for clarity:

Type: Required field. You can have multiple document types for a single kind. Use the dropdown list to select from the available values:

Constant Symbol: Enter manually or use the magnifier to select from the list of permitted constant symbols. It identifies the nature and method of payment; since March 2014 it is no longer mandatory to fill in.

Bank Account: Enter manually or use the dropdown list to select from the bank accounts list. This field is then transferred to issued invoices in the "Payment to Account" tab, where it can of course be changed manually.

Due Date [Days]: The due date is shown in the issued invoice on the "Main" tab. There are three ways to set the due date in the program:

Example: The initial setup specifies 14 days, document type "AB" specifies 20 days, and a specific customer "XY" specifies 30 days. When creating a document, the due date is 14 days; once you select document type "AB", it changes to 20 days. After selecting customer "XY", the due date changes to 30 days. The operator can further adjust the due date based on individual agreement.

Discount [%]: The discount entered here is transferred to issued invoices in the "Amount" tab and is used to calculate the document discount accordingly. You can further adjust the discount based on individual agreement. Not applicable for "item-free" documents.

Payment Method: The payment method entered here is transferred to issued invoices in the "Supplement" tab. Available options are: bank transfer, cash, postal order, cash on delivery, payment card, offset, unspecified, cheque. The payment method can be further changed based on individual agreement.

Shipping Method: Use the dropdown list to select the shipping method. More information about configuring and using shipping methods can be found in the code lists.

Shipping and Dispatch: Fill in if you want the value entered here to be transferred to issued invoices in the "Supplement" tab. This value can be further changed based on individual agreement.

Automatically generate warehouse documents and require serial number entry: If you check this field, dispatch notes will be generated automatically when an issued invoice contains items from the price list.

"Rounding Method" Tab

This tab is only available for item-based documents.

Rounding Method: Here you select whether the resulting rounding should affect VAT. The available options are:

VAT (method): This field sets the rounding method for the resulting VAT value. Use the dropdown list to select from the available values: up, down, mathematically.

VAT (precision): This setting follows from the previous one – use the dropdown list

to select from the available values: no rounding, round to thousandths, hundredths, tenths, units, tens, hundreds, thousands.

Total (method): This field sets the rounding method for the resulting invoiced price. Use the dropdown list to select from the available values: up, down, mathematically.

Total (precision): This setting follows from the previous one – use the dropdown list to select from the available values: no rounding, round to thousandths, hundredths, tenths, units, tens, hundreds, thousands.

Receipt Type: Here you select the document type to be used when generating a receipt.

Cash Document Type: Here you select the cash document type to which the sales receipt should be posted. Select manually or using the dropdown list of available cash document types.

Warehouse: If you have multiple warehouses and want a separate document type for each warehouse, you can select the appropriate warehouse manually or using the dropdown list; it will then be transferred to the sales receipt.

This tab allows you to configure automatic posting of sales receipts. Filling it in is not mandatory.

Document is accounting: If you check this field, documents created will affect the accounting records. If you do not want the created documents to be included in accounting, leave the field unchecked.

The field value can only be changed before the first document of this type is created; afterwards, the field is read-only.

Debit Account: This field is available if the Document is accounting flag is checked. Enter manually or use the magnifier to select from the chart of accounts. The account will be populated in issued invoices in the "Debit Account" field on the "Accounting and VAT Line" tab, thereby simplifying the posting process.

Cost Centre: Use the dropdown list to select from the cost centres list. The cost centre will be populated in issued invoices on the "Document Specification" tab.

Activity: Use the dropdown list to select from the activities list. It will be populated in issued invoices on the "Document Specification" tab.

Currency: Use the dropdown list to select from the currencies list. When issuing an invoice of this type, the required currency will be set automatically. If you select CZK: Czech Koruna, the "CZK" tab will be activated for completion. If you select a foreign currency, the "Currency" tab will be activated for completion.

VAT Control Statement Line: VAT payers only. Field is not required. Enter manually or use the magnifier to select the control statement line from the code list; only lines corresponding to the country and document type are offered. The line set at the document type level will be transferred to the created document on the Accounting and VAT Line tab in the VAT Control Statement Line field. Values will be loaded into the corresponding lines of the Control Statement form based on the lines specified in document items and document headers. When saving, you will be notified if the selected control statement line does not correspond to the type of transaction.

VAT Country: This field is available if the document is marked as an accounting document. The value is automatically set to the legislation country specified in the company settings. You can select a different country from the countries list if you are registered as a VAT payer in that country. Based on the value of this field, the created document will be included in the VAT records.

Posting Template [Credit]: This field is available if the document is marked as an accounting document. It simplifies the posting of issued invoices. Enter manually or use the dropdown list to select from the posting templates.

This affects the default parameters for electronic sales registration (EET) on created documents.

EET Mode: Use the dropdown list to select from the available EET modes:

Cash Register Identifier: Identification of the cash register device on which the sale is being recorded.

Premises Identifier: This is the numeric identifier of the business premises assigned to the taxpayer on the EET portal. The field is optional; if left blank, the default value for newly created documents is looked up from the cost centre or from the company settings.

VAT Number of the Authorising Taxpayer: VAT number of the authorising person – fill in when recording sales on behalf of another taxpayer. If authorised by multiple persons, the authorising party's VAT number should not be filled in.

Response Timeout [s]: The response time between sending the sale to the EET registry and receiving the assigned FIK code. Values can be set in the range of 2 — 60 s; the specified limit should be adjusted to the connection speed to ensure that the majority of sales are registered online. The field is optional; if left blank, the timeout for the document being submitted is looked up from the cost centre or from the company settings.

Completing this tab makes it easier to print documents from individual point of sale lists.

Using the dropdown list, you can select which documents of a given type you want to print. The print settings configured here are used when printing (or previewing) directly from the document form. If you save the document and want to print it from the tabular document overview, you must manually select the required documents.

Copies: Enter the number of copies to be printed.

Print document: From the dropdown list, select whether to print a Document / Cash Document / Warehouse Document.

Report: From the dropdown list, select the type of report, e.g. invoice, delivery note, cover sheet.

If you check the Automatically print when creating a new document flag at the bottom, the documents selected above will be printed automatically when saving the document, without you having to manually click the button. The program will only ask whether you want to print the document just created.

Intrastat is an electronic data collection system mandatory for all member states of the European Union. This tab allows you to record all required data.

Country of Dispatch: The country from which the product was dispatched.

Country of Destination: The country to which the product is to be delivered. Fill in if the document contains items being sent by you, the invoicing company. In cases where goods are being exported to a third country and have not yet been released into one of the export customs procedures upon leaving the Czech Republic (or Slovakia in the case of Slovak legislation), because this release will be carried out by customs authorities in another EU member state, enter that member state.

Country of Origin: The country from which the product originates. Fill in if the document contains items for which you are the recipient. In cases of trade with a third country where the goods were released into free circulation in another EU member state before being admitted into the Czech Republic (or Slovakia in the case of Slovak legislation), enter that member state.

Region of Origin: The region from which the product originates.

Transaction: Use the dropdown list to select the appropriate transaction; available values come from the menu Tools – Code Lists – Intrastat – Commercial Transactions.

Delivery Terms: Use the dropdown list to select the delivery term; available values come from the menu Tools – Code Lists – Intrastat – Delivery Conditions.

Mode of Transport: Use the dropdown list to select the mode of transport; available values come from the menu Tools – Code Lists – Intrastat – Mode of Transport.

Special Movements: Available values come from the menu Tools – Code Lists – Intrastat – Special Movements.

The data filled in on this tab makes it easier to complete documents when they are being issued.

Document Description: The text entered here will be transferred to issued invoices of this type into the "Description" field in the upper-left panel and subsequently into the invoice tabular overview.

Introductory Text: The text entered here will be transferred to issued invoices of this type into the "Introduction" field in the upper-left panel and subsequently printed above the line items on the issued invoice.

Closing Text: The text entered here will be transferred to issued invoices of this type into the "Conclusion" field in the upper-left panel and subsequently printed below the line items on the issued invoice.

Text for sending …: If you send the invoice by email, this text will appear directly in the email.

The "Texts" tab is included in all code lists and all lists. It contains two fields where you can enter data according to your own needs. Filling them in is not mandatory.

Description: A more detailed description of the point of sale list.

Note: A more detailed note about the point of sale list.

The Administration tab contains information about the validity and visibility of a given record in the code list across accounting periods. The validity of a record is defined by a range of accounting periods. Within the specified range of accounting periods, the record is valid; in all other periods, the record is not valid and will not be displayed in the code list (list) at all. By restricting the validity period, you ensure that records no longer in use are not displayed during routine use of the code list. Unlike time-based record validity, it is not possible to select a range of accounting periods that does not at least partially correspond to the active accounting period.

Because record validity is tied to accounting periods, it can also be used with fiscal accounting periods.

Valid from: Use the dropdown list to select the starting accounting period for the record's validity from the list of accounting periods.

Valid to: Use the dropdown list to select the ending accounting period for the record's validity from the list of accounting periods.

If you require unlimited validity for the record, leave the Valid from and Valid to fields empty (remove an already selected value by pressing the Del key). The record will then be available in all accounting periods. It is also possible to leave one of the fields without a selected value, thereby leaving the start or end of the record's validity open-ended.

If you select the same accounting period in both the Valid from and Valid to fields, the record will only be usable in that accounting period (see the accounting period in the header of the side navigation).

Item sort order for printing: On a printed document, individual line items are listed in the order in which they were added to the document. If you want to print items in a different order on the printed document, you can use the dropdown list

to select a sort method:

EkoKom Report – here you can select the packaging type for the EkoKom report

Primary document type: Marks the document type being edited as primary. The primary document type selected in this way will be chosen when creating a new document, provided that the Primary value is selected for the corresponding documents in the company settings, on the Modules tab, Sales tab. This method of designation is particularly useful when predominantly issuing a single document type.