A VAT advance tax document (ZDD) can be understood as a document confirming a received payment based on an issued advance invoice.

Unless otherwise stipulated by law, a VAT payer is required to declare output tax on the date of receipt of payment, if that date precedes the date of the taxable supply. The payer reports the tax in the VAT return for the tax period in which the obligation to declare the tax arose. For this reason, it must be possible to issue advance VAT documents.

Just as a ZDD can be created based on an issued advance invoice, ABRA Flexi also allows you to create a ZDD based on a received advance payment.

Interested in how to deduct a ZDD matched with a payment? You can find everything you need in our guide.

When working with advance VAT documents in ABRA Flexi, there are essentially two situations that may arise:

Probably the most common situation that can occur is when a payment arrives for an advance invoice you have issued.

In order to create a ZDD based on a received payment, the relevant payment must settle an advance invoice (any other document type listed in the document type cannot be used for this process).

The simplest process you can carry out in Flexi is to import the relevant payment into the bank module and match it with the advance invoice, then create an advance VAT document based on it.

In the detail view of the relevant payment, the "Create/Attach ZDD" option is available in the menu.

Clicking this option opens a window displaying the relevant amounts for the ZDD being created. You can also select the type of ZDD to be created, but only from document types with the kind "Advance VAT Document".

You can overwrite the amounts as needed, i.e. adjust the amounts for individual tax rates. However, the total sum must exactly match the payment amount.

Confirming the "Create new ZDD" option will create the advance VAT document. As always, you will be informed of the progress by a notification in the bottom-left corner.

The newly created ZDD can be found among the issued invoices under the company listed on the advance invoice and the settling document.

Note:

The same procedure can be applied to a payment in the cash register. The process is essentially identical — the only difference is that you are creating the ZDD based on a cash register payment rather than a bank payment.

Just as with the first option, the link must be created from the payment side — whether in the bank module or the cash register. Find the relevant payment and open its detail view.

Just as you would find any other service option, this one is also located at the bottom of the window.

If an advance VAT document exists that can be matched with the payment from which you are attempting to create the link, it will be suggested in the next step. Even if a suitable document has been found for linking, you can always create a new ZDD instead.

You will again be notified of the successful creation of the link by a notification in the bottom-left corner.

Note:

The same procedure can be applied to a payment in the cash register. The process is essentially identical — the only difference is that you are creating the ZDD based on a cash register payment rather than a bank payment.

Since it is possible to create a link, it must also be possible to remove it. As with the steps above, this is a very simple operation — literally just a few clicks.

If a ZDD is linked to a payment, it cannot be deleted. The link must be removed first.

Find the payment that is matched with the advance VAT document whose link you want to remove for any reason, and open its detail view.

As with both steps above, you need to open the services menu under the relevant payment. There you will find the "Detach ZDD" option, which you use to remove the link.

Clicking the service option opens a window that requires you to confirm the requested action — detaching the advance VAT document. You can view the detail of the linked ZDD using the "Show ZDD" button.

After confirming the "Detach ZDD" button in the bottom-right corner, you will again be informed of the progress by a notification in the bottom-left corner.

Once the link has been removed, the ZDD can be deleted.

Note:

The same procedure can be applied to a payment in the cash register. The process is essentially identical — the only difference is that you are creating the ZDD based on a cash register payment rather than a bank payment.

Interested in how to deduct a ZDD matched with a payment? You can find everything you need in our guide.