Barcode scanner support is available from the Premium plan. This guide shows you how to enable the scanner in the web interface, how to prepare your price list, and how to use the scanner to load items into documents and fulfill orders. For the desktop application, follow the guide for the desktop application.

In the bottom left, click Settings, open Customization under My settings, and on the Functions tab keep the Barcode scanner support option turned on. It is turned on by default.

Before you start using the scanner, add EAN codes to the items in your price list. Enter the code in the EAN field in the item detail.

The EAN field identifies a single unit of an item. If an EAN code is meant to identify multiple units, that is, a package, enter it on the Packages tab for the relevant package.

The web interface works with the scanner in standard mode, that is, as a keyboard. No special settings or scanner prefix, as used in the desktop application, are needed.

If you are not sure which scanner to choose, you can use the following list of scanners that were compatible with the desktop application as inspiration:

Open the document you want to load items into. We will demonstrate this on a received order, but you can use the scanner in the same way in invoices, goods receipts and issue slips, or other documents with items.

Step 1: Below the document items, click Barcode scanner. The scanner must be connected to the device you are working on.

Step 2: The Add items window opens. Its options are:

For the scanner to enter data, the Add items window must be active. If it is not, the application will notify you. Click the notification or anywhere in the window and continue.

Step 3: Scan the EAN code. The item is displayed with its quantity and stock level; each further scan of the same code adds one more unit. Under the function codes on the right, you can remove one unit, add five units, or delete the item. You can either scan the codes with the scanner or click them.

If you scan the EAN of a package, the entire package is added. The screenshot shows one unit and one package of ten units, which makes 11 units in total.

Step 4: Once you have scanned all the items, scan the code in the Are you done? box, or click Save. The items are added to the document; then save the document as usual.

You can also use the scanner when fulfilling an order, that is, when you create an invoice or a stock document from an order. It works with received and issued orders whose items have an EAN code.

Step 1: In the order, click the three dots at the bottom and select a fulfillment method, for example Create invoice.

Step 2: The fulfillment window opens, for example Invoice from order. The notice You can load items with a barcode scanner confirms that you can simply start scanning.

Step 3: Each scan of an EAN code increases the quantity in the Fulfill column for that item. In the Changes made section, you can see what has changed, and you can undo the last change using the Undo last change code. If you fulfill less than the ordered quantity, the application will notify you. Complete the fulfillment by scanning the code or clicking the Create button.

Can I use the scanner to search for items in the price list?

Not yet. This function is available only in the desktop application. In the web interface, you can find items using search or filters.

Can I use the scanner to search within document items?

Not yet. Search for document items manually using search or filters.

How do I use the scanner in the desktop application?

You can find the procedure in the guide for the desktop application.