This module is designed for managing inventory and warehouse operations. It contains a list of price list items (both stock and non-stock) for materials, goods, products, and services. In addition to these, you can also manage stock cards, warehouses, and warehouse movements. The module also allows you to configure the foundations of your pricing policy.
The "Company Setup Wizard" in the "Company" menu describes the sequence of steps and the configuration of parameters required for the correct functionality and interconnection of the entire system.
To ensure the "Goods" module functions correctly, you must complete the "Company Settings" – "Modules" tab – "Goods" tab – specifying which method you will use for inventory valuation (the average cost method or the FIFO method) and whether you want to allow negative stock levels.
According to applicable legislation, the inventory valuation method may not be changed during an accounting period. Allowing negative stock levels is an option that can be changed at any time as needed. All other information required to make full use of the "Goods" module is available in the side navigation under "Goods" or in the menu under "Goods".
Before issuing the first goods receipt or goods issue, a number of lists must be filled in. These include goods and material groups, price levels, price list, warehouse list, document series, posting rules, company addresses. It is recommended to have all these lists prepared in advance; however, they can also be updated while creating documents. These lists can be printed.
Stock cards are created in connection with the creation of the price list. When a price list item is created and saved, and you select the inventory type "Stock Goods" or "Product" in the main panel, a stock card is automatically created. If you specify multiple warehouses in the "Details" tab under "Define warehouse location", multiple stock cards will be created automatically. The cards then display the individual movement of goods (receipts/issues).
Warning!
A prerequisite for the full functionality of the application is that a chart of accounts has already been created in the accounting module.
Once these lists have been populated, you can proceed to create an actual document in the "Goods" module via the side navigation under "+Create Receipt/Issue" or "Receipts/Issues", or from the menu under "Receipts/Issues". The document posting date must fall within the accounting period set when the application was launched. This accounting period is displayed in the side navigation header.
Of course, reports can be printed containing all key information:
sales price list
individual receipts/issues, including delivery notes and posting confirmation slips
list of warehouse documents
addresses for 3 envelope types (DL, C6, C5)
list of warehouse movements, which can be sorted and filtered as needed
stock cards — individually including movements, or as a complete list
list of goods groups, price levels, and warehouses
inventory count sheet
records of reservations and serial numbers
Reports can be printed to screen or to a printer. They can be saved as a .pdf file or sent by email.
To ensure the correct warehouse balance is displayed in the following year, you must run the "initialize next accounting period" option in the "Accounting" module. This effectively closes the current accounting period and sets the opening balances for the new year.
If any further movements are recorded in the old year after this has been done, the option must be run again to recalculate the opening balances.
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