Document types are an effective tool when working with any document agenda.
Whether it's invoices, orders, or bank documents, each of these agendas has document types along with configuration options.
What is a document type?
A document type can be thought of as a template for individually issued documents — it contains a range of fields that are transferred to the selected document once the document type is applied.
In addition, it can serve as a useful tool for filtering — document types allow you to easily organize the relevant agendas, making subsequent filtering simpler in many areas.
General information about document types can be found in our other guide. If you prefer working in the desktop application, the documentation for it will be more useful.
Where to find bank document types?
They are very easy to find — there are only three ways: use the search bar, open them via the agenda list, or access them through company settings.
Using the search bar
Agenda list
Company settings
Bank document type settings
Let's move on to the more important part — the configuration. By default, the agenda contains only one bank document type ("STANDARD"), but you can of course create new custom types or edit existing ones.
We will walk through an example of how to create a bank document type for a specific bank.
If the document type does not have a "movement type" defined, it will be used for loading bank transactions in both cases — income and expense.
If you intend to distinguish bank documents for specific banks, this must also be reflected at the company settings level.
Below we will explain the meaning of each field in the bank document type.
Header:
Name: The name of the bank document type.
Abbreviation: A unique identifier for the bank document type.
Series for income: Document series for income documents (not required if the document series is already set in the bank).
Series for expense: Document series for expense documents (not required if the document series is already set in the bank).
Primary document type: Designates the type as primary. Based on company settings, this type may then be prioritized when creating bank transactions or importing bank statements.
Accounting Tab:
Is accounting: Specifies whether the document should or should not be included in accounting.
Cost center: Pre-fills the cost center for the relevant bank document type.
Activity: Pre-fills the activity for the relevant bank document type.
VAT country: The country in which VAT is applied on the relevant document.
Posting preset for income/expense: Sets the accounting operation, i.e., the posting preset.
VAT control report line: Sets the VAT control report line.
Bank account: Assigns a bank to the bank document type.
Movement type: Specifies the type of movement (income/expense). If the document type is to be used for both movement types, leave this field empty.
Print Tab:
Sets the default print report for an individual bank transaction type. The configured print report will be used when quickly printing the relevant document.