Purchase – Payment Order
This type of order transfers funds to the recipient's account. Payment orders can also be created in the Money module.
The top toolbar contains a number of buttons whose functions are described in the dedicated section "Program Controls".
Below the top toolbar is the filter bar, which allows you to narrow the displayed items to a specific account.
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Main Panel
Clicking the "New" button opens the form for creating a new payment order.
The top toolbar contains a number of buttons; the functions of some of them are described in the dedicated section "Program Controls".
Use the "Send" button when you want to submit the completed order — electronically or, for example, by delivering it to the bank in person.
Account
Use the drop-down arrow button to select an account from the list of bank accounts. The issued payment order will be paid from this account.
Order Type
The application allows you to issue a payment order in a foreign currency as well. By default, this type is set to
Domestic. You can use the toggle to change the type to
Foreign.
Currency
This field is closely linked to the Order Type field. It is automatically set to the home currency you selected during the initial company setup and cannot be changed.
If you have changed the Order Type to Foreign, this field becomes editable and you can use the drop-down arrow button to select the required currency.
Constant Symbol
Use the magnifying glass button to select a value from the list of constant symbols. It identifies the nature and method of payment; since March 2014, filling it in is no longer mandatory.
Due Date
Enter the due date of the payment order — i.e., the date on which you want the bank to execute the transfer. The current date is pre-filled by default; you can overwrite it or select a different date using the calendar.
The following fields (in the upper-right section of the order) are informational and are filled in automatically. They cannot be edited manually.
Total Amount
This field automatically sums all items of the payment order once they have been saved in the Items section at the bottom.
Order Status
By default, this field is set to Not Sent.
If you have set up electronic banking, this field will change to Sent once you have submitted the order using the "Send" button.
If you do not use electronic banking, pressing the "Send" button will offer the option to print the report — the payment order. After printing, this field will also change to Sent. However, you must first confirm that the print completed successfully.
If you need to make any changes after generating the file or printing the order, use the "Cancel Submission" button in the top toolbar. This will return the order to the Not Sent status, allowing you to modify, delete, or add items.
File Name
This field is only relevant for electronic banking. When you press the "Send" button, a file is generated and its name is saved in this field. The name remains here (as does the saved file) even if you choose to cancel the submission using the "Cancel Submission" button.
Creation Date
The date the payment order was created is generated here automatically, regardless of whether the order was sent or not.
Daily Sequence Number
This field is populated at the same time the Order Status field changes to Sent. If you send one order per day, this number will always be 1. The number remains even if you choose to cancel the submission using the "Cancel Submission" button.
Hide Payment Description and Recipient During Export
The following fields are informational. They are carried over from the company settings and can be edited. However, these details are not printed anywhere.
Name
City
Country
Street
Postal Code
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Selecting Documents for Payment
The section "below the line" is used to select documents for payment.
Order Submission Method
The order can be submitted in 2 ways:
By Print – this option is pre-selected and means that pressing the "Send" button will offer the option to print a standard payment order for personal delivery to the bank,
Electronically – if you have set up electronic banking for the selected account in the main panel, Electronically will be selected automatically, and pressing the "Send" button will generate a file that you submit to the bank electronically.
Select Documents for Payment
The "Select" button is available when the Account field in the main panel is filled in. Clicking it displays a list of unpaid invoices and liabilities — specifically those invoices where the account entered on the "Payment from Account" tab matches the account in the Account field in the main panel, or where that field is empty.
The top toolbar contains a number of buttons; the functions of some of them are described in the dedicated section "Program Controls".
Below the top toolbar is the filter bar, which allows you to narrow the displayed items by payment method. The payment method can be specified on documents in the "Supplement" tab. Filling it in is not mandatory.
The displayed documents can be filtered. The "Links" button can be used to find out which other documents an invoice or liability is linked to. This also allows you to view the document.
Documents for payment are selected by checking the checkbox in the left column. The "Totals" button sums all amounts due; if items are selected, it shows the total for the selected items.
The "OK" button transfers the selected documents to the Items section at the bottom of the payment order.
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Order Items
Order items are located in the lower section of the form.
The top toolbar contains a number of buttons whose functions are described in the dedicated section "Program Controls".
Document items can be created in two ways.
The first is described in the previous section. After selecting an invoice for payment, an order item is created automatically. Using the "Edit" button, you can add or modify details in an already created item. The "Open Document" button lets you view the source document that you are paying this way.
Sometimes it is necessary to transfer a financial amount without a corresponding invoice or liability. This method is also currently used to settle issued credit notes. For this purpose, use the "Add" button. This opens a form for adding a new item to the order. Saving the form creates a new item.
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"General" Tab
Most of the details from this tab are transferred to the actual payment order.
Recipient's Account Number
Bank Code
A four-digit number that uniquely identifies the bank.
Amount
The financial amount.
Variable Symbol
A numeric payment identifier of up to ten digits.
Specific Symbol
A number of up to ten digits, e.g. a birth number, contract number, company registration number, or account number.
Constant Symbol
Identifies the nature and method of payment; since March 2014, filling it in is no longer mandatory.
Due Date
The date by which the payer is required to settle the financial liability.
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"Recipient" Tab
The details in this tab do not need to be filled in. They serve only to provide additional information about the payment recipient.
Recipient Name
Street
City
Postal Code
Country
Select it from the drop-down list.
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"Notes" Tab
The details in this tab do not need to be filled in. They are supplementary details and notes relating to the payment being made.
Description
Additional description.
Note
Additional note.
Document Code/Number
Contact
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Processing Payment Orders
An order can be processed in three ways:
Save the created payment order
The payment order can be modified, supplemented, printed, or submitted electronically at a later time.
Print a paper payment order
If you use the "Send" button in the open form and have selected the order submission method - By Print, the option to print the report — the payment order — will be offered. After printing, the value in the Order Status field changes to Sent. However, you must first confirm that the print completed successfully.
If you use the printer button in the open form or in the table view, the option to print the report — the payment order — will be offered. After printing the order this way, the Order Status field will not change, even if you selected the submission method - By Print.
Generate an electronic payment order
To generate an electronic payment order, you must select the submission method - Electronically and use the "Send" button in the open form.
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Other Print Reports
After pressing the printer button, in addition to printing the payment order / bulk payment order, you can also select the print of the payment order ledger. This is a list of payment orders with key details.