After entering opening balances and unpaid documents when switching to ABRA Flexi, you need to verify that the values match the data from your previous accounting software. This guide describes how to find unposted documents and which balances and reports to compare.
Checking that documents are posted
First, check that all documents have been posted. Type "General Ledger" into the search bar at the top and open the General Ledger module (you can also find it under Accounting Reports).
To find out whether your accounting contains any unposted transactions, click + Filter in the filter bar above the list, start typing the field name, and select Posted.
In the filter menu, select No and confirm by clicking Apply.
The list will then show only unposted documents, and a Posted: no chip will appear in the filter bar. You can complete the posting for the displayed documents.
ℹ️ The filter you applied is only a temporary change to the display. If you want to use it repeatedly, save it to your own view; see working with views.
What else to check
The follow-up check consists of several parts:
the clearing account 395xxx must have a value of 0.00;
balance report: the Accounting Reports › Balance output generates the accounting balance sequentially for all accounts marked as balance accounts (these accounts were used as the primary accounts for entering unpaid receivables and payables); the balance value must match the closing balance of the account in the previous accounting software;
the financial value of the stock levels of individual warehouses (the Stock Level as of Date module) must match the value of the corresponding account (e.g., 132 or 112);
the closing balances of all accounts in the trial balance must match the trial balance from your original software;
the Balance Sheet and the Profit and Loss Statement (unrounded) must match the original reports.
Account balances
You can find the balances of individual accounts, for example, using the Account Balances report. Open Accounting Reports from the All modules menu (the Accounting Reports tile), or simply type the report name into the search bar at the top. A menu of reports divided into the groups Accounting Reports, VAT Reports, Receivables and Payables - Reports, and Cash Reports will appear on the left.
In the form, select the Accounting period and, if needed, limit the accounts or currency. You can display the result in the module or create a PDF file; the balances of all accounts for the given year will be displayed.
ℹ️ The report form remembers the values you entered last. Click Restore default values to return the form to its original state.
For information on how to enter opening account balances, see the guide setting up opening account balances.
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